Best Conference Phone Systems 2025

What are Conference Phone Systems?

Conference phone systems enable participants in remote locations to meet using voice calling. They support small, mid-sized, and large rooms using extension microphones. They also offer echo cancellation and noise reduction, producing high-quality sound. VoIP conference room phone systems dominate the business market.

Phone systems are available that are certified for, and/or integrate with Microsoft Teams, Cisco WebEx, Zoom Phone, Skype for Business, and MS Office Communication Server. Some systems are smartphone compatible, offering dedicated apps that allow participants to join and set up meetings, make calls using the smartphone address book, adjust the volume, or mute the conversation using their smartphone.

Phone systems can accommodate additional microphones, speakers, headsets, and PA systems. Some incorporate SD cards to record and save meetings for note-taking and archiving.

Conference Phone Systems Features

Conference Phone Systems will offer many of the following features.

• VoIP
• Ethernet, USB, Mini USB, Bluetooth, and wireless connectivity
• SIP (Session Initiation Protocol for IP)
• Omni-directional microphones with pickup ranges extending to twenty feet
• Up to twenty-six call-in participants
• Detachable, wireless, rechargeable microphones with talk times up to 15 hours
• Echo canceling and noise reduction
• Full duplex, HD, high fidelity audio
• Digital speakers, stereo sound
• Volume and mute controls, caller ID
• Accommodate additional microphones, speakers, headsets, and PA systems
• SD card recording for note-taking and archiving
• Power over Ethernet (PoE)
• Phonebook, speed dial memory
• Smartphone, tablet, laptop, PC connections
• Smartphone apps for meeting set up and audio conference controls
• Color touchscreen
• Security features and encryption
• Password protected configurations
• Portability
• Works with communication applications such as Microsoft Teams, Zoom, and WebEx

Conference Phone Systems Comparison

Consider the following when purchasing a Conference Phone System.

Scope: These phone systems offer a wide range of features and capabilities. Select a system with the features you require, that supports the size of the conference room where it will be installed.

Installation Environment: If the phone system will be deployed in a boardroom or a conference room that is used to meet with high profile customers, some systems are more stylish, feature-rich, and costly than others, and may better represent your brand.

Maximizing Its Quality: Preparing the conference room by installing carpeting, curtains, wall hangings, or acoustic ceiling tiles as appropriate will improve the acoustics, enhancing the conference experience.

Pricing Information

Conference phone systems prices start at a few hundred dollars, with full-featured phone systems exceeding $1,500.