Best Online Fax Software 2025

What is Online Fax Software? Online fax software allows businesses, organizations, and individuals to send and receive faxes using web portals, mobile apps, or email. It eliminates the need for a physical fax machine and dedicated landline. Online fax software solutions offer e-signing, cloud storage, and office productivity suite integrations. It supports multiple file formats, document editing, and fax archiving. Online fax software is used by governmental agencies, and the healthcare, real ...

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All Products(1-25 of 46)

1
iFax
Rating: 8.8 out of 10
Score
8.8 out of 10
158 Reviews and Ratings
Has Pricing Free Trial
HIPAA-compliant fax.With advanced encryption and strict adherence to HIPAA regulations, iFax ensures maximum security for sensitive information and documents, as a HIPAA-compliant fax provider for businesses.The vendor states iFax has earned the Seal of Compliance™ by implementing all necessary ...
2
OpenText XM Fax
Rating: 10 out of 10
Score
10 out of 10
19 Reviews and Ratings
Has Pricing Free Trial
XM Fax, now from OpenText (acquired March 2020) is a software-based solution for sending and receiving confidential faxes by email. It allows secure transmission of highly sensitive documents, using standardized T.38 Fax-over-IP and G.711 Fax Pass-Through protocols. The vendor says it is easy to ...
3
Nextiva vFAX
Rating: 8 out of 10
Score
8 out of 10
4 Reviews and Ratings
Has Pricing Free Trial
Nextiva's vFAX enables users to send and receive secure, electronic faxes from anywhere on any device, to free users from fax machines.
4
HelloFax
Rating: 8.8 out of 10
Score
8.8 out of 10
4 Reviews and Ratings
Has Pricing Free Trial
HelloFax from Dropbox company HelloSign is an online fax software solution. Incoming faxes go directly to the recipient's inbox and outgoing faxes are sent online, all from a computer.
5
eFax Corporate
Rating: 8.7 out of 10
Score
8.7 out of 10
38 Reviews and Ratings
eFax is an encrypted cloud-based fax service that allows users to send, receive, and edit faxes online, from email, or from a mobile application. It provides users with a unique fax number attached to their email address, thereby avoiding the need to use a fax machine or print incoming faxes.
6
CocoFax
Rating: 9 out of 10
Score
9 out of 10
1 Reviews and Ratings
Has Pricing Free Trial
CocoFax is an online HIPAA-compliant fax solution provider, integrated with Google, Microsoft, Slack and others. It offers an alternative to fax machines for individual users, allowing them to fax from Google (Google Drive, Docs, Sheets), Microsoft (Word, PPT…) and email to fax (Gmail, hotmail, ...
7
FAX.PLUS by Alohi
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
FAX.PLUS is an online fax solution boasting over 2,000,000 customers worldwide, from Alohi headquartered in Switzerland. It is available via a web app, or as a mobile app.
8
Metrofax
Rating: 8 out of 10
Score
8 out of 10
1 Reviews and Ratings
Has Pricing Free Trial
MetroFax provides Internet fax solutions that match individual client needs, whether that is for a small business with basic fax needs or a large company that needs a high-volume plan. MetroFax enables users to send and receive faxes from a PC or Mac using a Web-dashboard or email, and from a ...
9
FAX App by Municorn
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
Fax App by Municorn Limited, a mobile productivity solution, is a mobile app used to send and receive faxes. The offers global faxing, advanced document processing, integration with cloud services, and HIPAA compliance.
10
OpenText RightFax
Rating: 8 out of 10
Score
8 out of 10
10 Reviews and Ratings
Live Demo
Captaris was acquired by OpenText in November, 2008. Their technology was the basis for OpenText Fax Solutions. These solutions include several levels of service, including OpenText RightFax, an enterprise fax server, and RightFax Managed Service which is hosted by OpenText.
11
MyFax
Rating: 10 out of 10
Score
10 out of 10
1 Reviews and Ratings
Has Pricing
MyFax is an Internet fax solution designed to make it easy to fax from a computer, phone, or tablet. It is a Consensus Cloud Solutions brand.
12
Medsender
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial
13
FaxSalad
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial
14
HylaFAX Enterprise
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial
15
ICTFAX
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial
16
Sfax
Rating: 8 out of 10
Score
8 out of 10
7 Reviews and Ratings
Sfax is a document management software offering from Scrypt Corporation. It includes features such as the ability to securely send, receive, annotate, digitally sign and manage faxes to eliminate manual processes and paper along with military-grade encryption to minimize the risk of exposure and ...
17
SRFax
Rating: 9.7 out of 10
Score
9.7 out of 10
3 Reviews and Ratings
Has Pricing
SRFax is an online fax solution available across Canada and the US, from the company of the same name in Vancouver, British Columbia.
18
FaxLogic
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
The FaxLogic service combines analog fax, Internet fax, and fax servers to create a scalable collaborative environment. FaxLogic eliminates the need for analog phone lines while still supporting standard fax machines and their one-step convenience for sending paper documents. FaxLogic delivers the ...
19
FaxTalk FaxCenter Pro
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
20
WiseFax
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
21
Online Fax Service
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
22
Intruity Ripple
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
Ripple VoIP technology, from Intruity headquartered in Fort Myers, Florida, manages outgoing and incoming calls over a cloud-based internet connection, so that businesses no longer need to have on-site hardware and can manage communications with smartphones or soft-phones.
23
Notifyre
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
Notifyre's secure SMS and fax solutions help businesses to streamline SMS and faxing processes online, via email, app, or integrate through a developer-friendly SMS and fax API. Notifyre is ISO 27001 certified and HIPAA compliant, to provide security for faxes and SMS messages. They offer ...
24
mFax by Documo
Rating: 8 out of 10
Score
8 out of 10
3 Reviews and Ratings
mFax, from Documo, fax-enables any internet connected device. Its interface is designed to take the clunkiness out of fax and frees users from traditional fax machines, and is cross-browser ready and mobile friendly.
25
WestFax
Rating: 0 out of 10
0 Reviews and Ratings
WestFax, headquartered in Greenwood Village, Colorado, offers cloud based HIPAA compliant fax. Its APIs enable users to send, receive and track faxes, or send faxes from within applications without the expense of complicated custom hardware and software solutions.

All Products

Learn More about Online Fax Software

What is Online Fax Software?

Online fax software allows businesses, organizations, and individuals to send and receive faxes using web portals, mobile apps, or email. It eliminates the need for a physical fax machine and dedicated landline. Online fax software solutions offer e-signing, cloud storage, and office productivity suite integrations. It supports multiple file formats, document editing, and fax archiving.

Online fax software is used by governmental agencies, and the healthcare, real estate, and banking industries to send sensitive information, sign contracts, and sell property. It is viewed as being more secure than traditional email and simpler to use than encrypted email. Some vendor products support HIPPA, GDPR, and PHIPA compliant security. These features provide value for users that need enhanced security for their communications such as healthcare organizations. Using fax software also eliminates the risk of having an unattended, unsecured physical machine in a public area.

Online Fax Software Features

Online fax software may include many of the following features.

Send and receive faxes using a web portal, desktop or mobile app, and email
Support multiple file formats such as PDF and JPEG
Integrations with cloud storage such as One Drive, Google Drive, and Dropbox
Integrations with Microsoft Office, Google Workspace, and Slack
Integrations with e-signing software
HIPPA, GDPR, and PHIPA compliance
Custom cover pages
Drag and drop files
Fax scheduling
Fax status tracking, SMS, email notifications, and alerts
Thumbnail previews of faxes and attachments
Admin panel
Fax address book
Fax storage, archiving, indexing, and search
Custom retention time
Two-factor authentication
Spam blocking, custom blacklisting
Support multiple users and multiple phone numbers
International numbers
Ability to port existing fax numbers
Transmit to multiple fax numbers simultaneously

Online Fax Software Comparison

Consider the following when purchasing Online Fax Software.

Features: Many of the following features are essential for business users but not every vendor solution supports them: HIPPA compliance, cloud storage integration, office productivity suite integration, e-signing, multiple file formats, high-quality graphics, archiving, and search. Ensure that your selection meets all your requirements.

Pricing: Understanding your expected volume of faxes, aids in determining the most cost-effective plan; helping you choose between multi-tier volume-driven subscription plans and price-by-page plans.

Scope: Most online fax software are stand-alone solutions that support integrations with related functions such as cloud storage and office suites. Some are part of business communication suites that include VOIP, video, and messaging features.

Pricing Information

Online fax software pricing is based on volume-driven subscription plans or by the page. Depending on the features basic plans range from $7 a month for a hundred pages to $35 or more for a thousand pages. Page pricing decreases as subscription tier volume increases. Once your tier threshold is exceeded you will be billed a fixed price per page. For enterprise-scale fax volumes, it is best to obtain a vendor quote. Some vendors offer to send a limited number of faxes each day free of charge, however, all vendors require fees for the receipt of faxes. A few vendors charge a small one-time setup fee. Free trials are available.

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Online Fax FAQs

What does online fax software do?

Online fax software sends and receives faxes using the web, mobile and desktop apps, or email. Advanced solutions offer e-signing and integrations with cloud storage services and office suites. HIPPA compliant solutions are used by healthcare organizations and governmental organizations to support security requirements.

What are the benefits of using online fax software?

Online faxing software solutions are convenient, easy to use, and secure. Eliminating the need for traditional fax machines, printers, toner, paper, and dedicated landlines results in cost savings, less maintenance, and a more friendly environmental impact. Web and mobile access provide anytime, anywhere access.

How much does online fax software cost?

Basic online fax software plans start around $7 a month for a hundred pages and cost $35 or more for a thousand pages. A few vendors will send a limited number of faxes each day free of charge. Free trials are available.