Best Workspace Planning Software 2025

What is Workspace Planning Software? Workspace Planning Software configures new workspaces and fine-tunes existing workspaces to optimize efficiency and productivity. It evaluates how the current workspace is being used, identifying spaces that are underutilized or nearing full capacity. The software drafts detailed occupancy and resource plans for floors, buildings, and multiple sites. These tools readily explore and test different workplace scenarios to determine the best options, and enable ...

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All Products(1-25 of 132)

1
Robin
Rating: 7.8 out of 10
Score
7.8 out of 10
38 Reviews and Ratings
Has Pricing Free Trial
Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.
Book a Demo
2
Archie
Rating: 9.4 out of 10
Score
9.4 out of 10
10 Reviews and Ratings
Has Pricing
Archie is a solution for offices and shared workspaces around the globe, offering a suite of tools including meeting room and desk booking, visitor management, coworking management software and workspace planning and analytics.The solution is tailored to all organizations, from small businesses to ...
3
Skedda
Rating: 9.8 out of 10
Score
9.8 out of 10
26 Reviews and Ratings
Has Pricing Free Trial Live Demo
Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.
4
WorkInSync
Rating: 9.3 out of 10
Score
9.3 out of 10
7 Reviews and Ratings
Has Pricing Free Trial
WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies to establish ...
5
Accruent EMS
Rating: 8.8 out of 10
Score
8.8 out of 10
403 Reviews and Ratings
EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.
6
Teem by Eptura
Rating: 8 out of 10
Score
8 out of 10
7 Reviews and Ratings
Has Pricing
Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and collaboration ...
7
UnSpot
Rating: 9.1 out of 10
Score
9.1 out of 10
1 Reviews and Ratings
Has Pricing Free Trial Live Demo
After the pandemic, many employees no longer need to work from the office 5 days a week, and companies no longer need to have a workplace assigned to only 1 person, allowing different people to sit at the same place on different days.UnSpot helps users to:Find the best workplace, with the right ...
8
OfficeSpace Software
Rating: 9.7 out of 10
Score
9.7 out of 10
7 Reviews and Ratings
OfficeSpace Software offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.
9
SpaceIQ by Eptura
Rating: 9.6 out of 10
Score
9.6 out of 10
9 Reviews and Ratings
SiQ by iOFFICE + SpaceIQ is an IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting. SpaceIQ was acquired by the We Company (WeWork) in summer 2019, then acquired by Archibus + Serraview, and since 2021 has merged ...
10
SmartDraw
Rating: 5.3 out of 10
Score
5.3 out of 10
39 Reviews and Ratings
Has Pricing Free Trial Live Demo
SmartDraw is a diagramming and flow chart building tool from SmartDraw Software in San Diego, California.
11
Haltian Empathic Building
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial Live Demo
Haltian Empathic Building is a solution for digital workplaces designed to save time, provide more choice,, and hel users to be healthier. The Empathic Building digital twin aims to give a superb end-user experience and deliver the key data for operational excellence.The solution enables users to ...
12
POC System
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial Live Demo
POC's Space Management platform is a graphical solution that helps users to utilize space inventory. It's dynamic and interactive interface provides a visual view of the entire asset. The platform serves as digital archive, and stores all the relevant information in one place, treating a CRE like a ...
13
Condeco by Eptura
Rating: 8.8 out of 10
Score
8.8 out of 10
10 Reviews and Ratings
Condeco, headquartered in London, offers their suite of workspace management and booking systems, featuring Condeco Meeting Room Booking app, supplying control over room availability, digital signage and screens, global location management, meeting reminders and email integration (e.g. Outlook), ...
14
iOFFICE by Eptura
Rating: 10 out of 10
Score
10 out of 10
3 Reviews and Ratings
Has Pricing Free Trial Live Demo
iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.
15
Cobot
Rating: 9 out of 10
Score
9 out of 10
1 Reviews and Ratings
Has Pricing Free Trial Live Demo
Cobot is a provider of management software for coworking spaces, office hubs, and flexible workspaces worldwide. The vendor boasts affordable pricing and transparency, multilingual support, top-rated tools, and a team committed to helping a space grow. Every flexible space is different, but ...
16
SpaceRunner
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Live Demo
SpaceRunner is a web-based planning and management solution that is designed to visualize equipment, assets, and other data on any virtual image, map or floor plan. With SpaceRunner users can: upload floor plans or images, update equipment details, track equipment issues and events, securely share ...
17
Wisp
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Live Demo
Wisp Analyst ReviewFor enterprise-level organizations, managing physical workspaces can be a huge challenge. Wisp is a workspace planning tool designed by Genlser, an architecture, design, and planning company. Gensler believes that “the power of design can spark positive change,” and Wisp is ...
18
Eden Workplace
Rating: 9 out of 10
Score
9 out of 10
1 Reviews and Ratings
Has Pricing Free Trial Live Demo
Eden is a SaaS platform built to help HR, People Operations, and Workplace teams. Eden supports the workplace experience with operations tools designed with the hybrid workplace and new world of work in mind. The product suite includes Performance Management, Desk Booking, Visitor Management, Team ...
19
OfficeRnD Flex
Rating: 8 out of 10
Score
8 out of 10
1 Reviews and Ratings
Has Pricing Free Trial
OfficeRnD headquartered in London offers a workspace management solution for coworking spaces.
20
Dibsido
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial Live Demo
Dibsido is designed to take the chaos out of workplace bookings. With a click in the app, hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms.
21
Envoy Desks
Rating: 6 out of 10
Score
6 out of 10
1 Reviews and Ratings
Has Pricing Free Trial Live Demo
Envoy Desks is a hot desking software that allows hybrid workers to reserve desks in a workspace,
22
System Surveyor
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
The System Surveyor mobile, cloud-based platform enables everyone involved in system design, installation and maintenance to collaborate at scale. Working together in one system of record, users can better plan and manage video surveillance, CCTV, access control, fire alarm, IT, building ...
23
TableAir
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial
TableAir helps companies manage hybrid offices by providing integrated smart workplace solutions.From a simple workspace booking to a full hybrid office management:- Booking apps for desk reservation- Meeting room booking solution- Remote work booking solution- Office parking space booking and ...
24
Proximity Space
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing
Proximity coworking software helps automate membership management, reservations, billing, Wi-Fi control, building and door access, event promotion, and guest management. It offers a single solution that helps make daily operations at a coworking space easier for members.
25
Nibol
Rating: 0 out of 10
0 Reviews and Ratings
Has Pricing Free Trial
Nibol offers a desk and meeting room booking system which integrates customers' offices with co-working spaces and other on-demand venues. Nibol enables organizations to set up a hybrid workspace for their employees, making them free to work from where they work best.Nibol enables users to book ...

All Products

Learn More about Workspace Planning Software

What is Workspace Planning Software?

Workspace Planning Software configures new workspaces and fine-tunes existing workspaces to optimize efficiency and productivity. It evaluates how the current workspace is being used, identifying spaces that are underutilized or nearing full capacity. The software drafts detailed occupancy and resource plans for floors, buildings, and multiple sites.

These tools readily explore and test different workplace scenarios to determine the best options, and enable the quick reorganization of seating for large teams in multiple locations. They also automatically factor in safe distanced seating, while reporting on resource, lease, and usage information. The software analyses space costs, occupancy rates, and provides chargeback reports. Its detailed visual representations of workspaces make it easier to review or modify plans.

Vendors commonly bundle workspace management features together with workspace planning tools. Workspace management software supports the booking of rooms, desks, and related resources, facility requests, and managing moves. Workspace planning functions are part of Integrated Workplace Management Systems (IWMS).

Workspace Planning Software Features

Workplace Planning Software will include many of the following features.

Occupancy and resource workspace planning
Scenario planning
Dashboards, data visualization, floor plans
Stack plans
Distance planners
Portfolio reporting
Utilization and cost analytics and reporting
Desk and room booking
Request management
Move management
Data security and privacy controls
Role-based permissions
Logging and auditing
Integrations with CAD or facility management tools

Workspace Planning Software Comparison

Consider the following when purchasing Workspace Planning Software.

Scope / Features Set: Workplace planning software can be purchased separately, with vendor products that include workplace management features, or as part of a larger Integrated Workplace Management System.

Pricing Information

Pricing models are driven by the number of sites, rooms, users, or employees. Limited introductory monthly pricing begins at less than $100. Yearly licensing ranges from $1,500 to $5,000 or more with quotes required for larger installations. Free trials are available.

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Workspace Planning FAQs

What does Workspace Planning Software do?

Workspace Planning Software creates resource and occupancy plans for floors and buildings across multiple sites. It identifies how workspace is being utilized and suggests how current and future workspaces can be best configured for maximum efficiency and productivity.

What are the benefits of using Workspace Planning Software?

Workspace Planning Software centralizes planning, promotes the efficient use of workspaces, reduces costs, enables the quick modification and updating of workspaces, helps plan for future growth, and supports informed decision making.

What are the best Workspace Planning Software products?

These are some of the popular Workspace Planning Software products.

How much does Workspace Planning Software cost?

Depending on the number of sites, rooms, or employees, yearly licensing ranges from $1,500 to $5,000 or more. Limited monthly plans start at less than $100. Price quotes are required for large installations. Free trials are available.